PACJE Constitution

Constitution

ARTICLE I Name
The name of this association shall be the Pennsylvania Association of Criminal Justice Educators, referred to herein as the Association or PACJE.

ARTICLE II Objectives
The objectives of this association shall be:
Nurture quality criminal justice education in academic institutions and professional training;
Facilitate communication and exchange of ideas with those involved in the criminal justice process;
Encourage the dissemination and sharing of information, new knowledge, and skills derived from criminal justice research;
Encourage students to conduct, collaborate in, and present research in criminal justice;
Provide the leadership necessary to bridge the gap between theory and practice.

ARTICLE III Membership
Regular membership shall be open to individuals who support the purposes of the Pennsylvania Association of Criminal Justice Educators.

Student membership shall be open to students interested in criminal justice and enrolled in an accredited institution of higher education.

Membership requires payment of annual dues.

ARTICLE IV Board of Directors
1. The voting members of the Board of Directors shall be composed of the immediate past president, the elected officers, and six Regional Directors.
2. The six Regional Directors shall be appointed by the Executive Board for a three year term.
3. All members of the Board of Directors shall be regular members in good standing of PACJE.

ARTICLE V Officers
The Officers of the Association shall be:

President (The President shall be the Chair of the Board of Directors) (One Year Term)

First Vice President (President Elect) (One Year Term)

Second Vice President (First Vice President Elect) (One Year Term)

Secretary (Three Year Term)

Treasurer (three year term)

All Officers shall be regular members in good standing of the Association. The Secretary and Treasurer shall be elected in alternate years each serving a three-year term.

ARTICLE VI Elections and Qualifications
Elections of officers shall be conducted prior to the annual meeting (see Article V of the By-Laws). To have one’s name included on the ballot, for any position, the candidate must:

  1. Plan on attending the meeting at which the election he/she is participating is being held;
  2. At a minimum have attended the previous year’s annual meeting;
  3. Be a member in good standing (see Article III).

A candidate shall be considered elected who receives a majority of the valid ballots cast (see Article V, Sections 1-6, By-Laws).

ARTICLE VII Meetings
The date(s), time, and location, of the Annual Meeting shall be determined by Current First Vice President in consultation with the President and the Board of Directors.

ARTICLE VIII Amendments to the Constitution
The Constitution may be amended by ballot. Constitutional amendments should be labeled “Amendments to the Constitution”. Proposed amendments may be received from any member in good standing. Two-thirds (2/3) of the valid ballots received is required for the passage of a Constitutional Amendment.

This constitution replaces and supersedes any prior constitutions of the Association and is effective April 8, 2006 upon approval of the membership in attendance at the 2006 Annual Meeting.

By-Laws

ARTICLE I Name
This organization shall be known as the Pennsylvania Association of Criminal Justice Educators and referred to herein as the Association or PACJE.

ARTICLE II Objectives
SEC. 1 The objectives of this Association shall be as stated in Article II of the Constitution.

SEC. 2 To fulfill the objectives, the functions of this organization may incorporate social and informational activities.

ARTICLE III Membership
SEC. 1 Applicants for membership must meet the requirements as set forth in Article III of the Constitution.

SEC. 2 Applications shall be completed and sent to the Secretary.

SEC. 3 To maintain good standing, a member must have paid the annual dues.

SEC. 4 Any member six (6) months in arrears for dues after the annual meeting shall be dropped from the Association until payment of dues.

SEC. 5 Only regular members in good standing shall be allowed to vote.

SEC. 6 Disciplinary procedures as found in Roberts’ Rules of Order Newly Revised shall be used (Rule No. 60).

ARTICLE IV Board of Directors and Officers
SEC. 1 The Board of Directors shall be composed of the immediate past President, the elected Officers, and six (6) appointed Regional Directors.

SEC. 2 Only members in good standing may serve on the Board of Directors.

SEC. 3 The Board of Directors shall provide general policy direction for the Association.

SEC. 4 All elected Officers and members of the Board of Directors shall attend the annual meetings of the Association.

SEC. 5 The duties of the President shall be:
To preside at all Board of Directors meetings;
To preside at all meetings of the Association;
To enforce the Constitution and By-Laws;
To appoint those committees as deemed necessary to the orderly operation of the Association;
To require the Treasurer to present to the Board of Directors an up-to-date statement of the financial standing of the Association including monies received, deposited and disbursed, by June 30 of each year.
To be authorized to sign checks and to have access to all financial information for the organization.

SEC. 6 The duties of the First Vice President (President Elect) shall be:
To assist the President as requested;
To officiate for the President in his absence;
To assume the responsibility of conducting the planning of the annual meeting.
To represent the Association at various functions at the request of the President.

SEC. 7 The duties of the Second Vice President (First Vice P resident Elect) shall be:
To assist the President and First Vice President as requested;
To officiate for the First Vice President in his absence;
To assist in planning the Annual Meeting;
To be responsible for publicity concerning the organization and act as liaison with Regional Directors.
To represent the Association at various functions at the request of the President.

SEC. 8 The duties of the Secretary shall be:
To keep accurate minutes of the proceedings of the Board of Directors, the Annual Meeting and special and called meetings;
To receive membership applications and forward the accompanying membership fees (checks or money orders) to the treasurer;
To keep a record of the names, addresses, email addresses, years of membership, and other data pertaining to the membership as directed by the Board of Directors;
To electronically mail out the appropriate notices for the nomination and election of officers and to count the votes when received;

To check and respond to or forward emails sent to the organization’s email account.

To maintain and update PACJE’s website and Facebook page (and any additional social media sites held by the organization).

SEC. 9 The duties of the Treasurer shall be:
To keep an accurate record of all monies received, deposited and disbursed in the name of the Association;
To oversee all accounts of the organization (e.g., checking, savings, PayPal, and Square Card Reader);
To sign all orders drawn on the funds of the Association as authorized;
To perform such other financial duties as directed by the President or the Board of Directors, and to present the Board of Directors an up-to-date statement of the financial standing of the Association including monies received, deposited, and disbursed by June 30th of each year.
To transfer all financial records of the organization to the new treasurer at the annual meeting and ensure that all signatories of all accounts are transferred within 30 days.

ARTICLE V Procedures for Nomination, Recall and Appointment of Officers
SEC. 1 Any candidate for office shall be a regular member in good standing of the Pennsylvania Association of Criminal Justice Educators.

SEC. 2 The Board of Directors shall send, by January 1, an announcement to members requesting that members contact the Secretary with nominations and recommendations for any positions that are to be vacated during the current year. If no nominations are forthcoming, the Board will determine and contact eligible candidates who will be nominated at the Annual Meeting

SEC. 3 The membership will be notified by electronic mail in February of the names and affiliations of any persons who have been nominated.

SEC. 4 All ballots shall be distributed during registration at the Annual Meeting.

SEC. 5 The Officers of the Association shall be elected by majority vote of the valid ballots. The President shall announce the election results at the conclusion of the Annual Meeting at which time the elected officials shall take office and shall hold office until their successors are elected.

SEC. 6 The offices of President and First Vice President shall be filled by the ascension of the First Vice President and Second Vice President, respectively, from the previous year.

SEC. 7 Officers of the Association may be recalled for any violation of the Constitution, By-Laws or rulings of the Board of Directors.

SEC. 8 Motion for recall may be made at any Board of Directors meeting or at the Annual Meeting of the Association. Procedures found in Roberts’ Rules of Order Newly Revised shall be followed.

SEC. 9 Procedure in the case of resignation, recall or death:
In the event the President resigns, is recalled, or dies prior to the expiration of his term of office, or is unable to fulfill the duties or complete the term of office, the First Vice President shall become President and the Second Vice President shall become First Vice President; subject to the advice and consent of the Board of Directors. The appointed Second Vice President shall hold office only until the next Annual Meeting at which time the newly elected First and Second Vice President will take office.

In the event the First Vice President resigns, is recalled or dies prior to the expiration of his term of office, or is otherwise unable to fulfill the duties or complete the term of office, the Second Vice President shall become First Vice President, and the President shall appoint a Second Vice President subject to the advice and consent of the Board of Directors. The appointed Second Vice President shall hold office only until the next Annual Meeting at which time the newly elected First and Second Vice Presidents will take office.

In the event the Second Vice President resigns, is recalled or dies prior to the expiration of his term of office, or is otherwise unable to fulfill the duties or complete the term of office, the procedures outlined in the preceding paragraph shall be followed.

In the above cases, the new President and/or the new First or Second Vice President shall serve the remaining term of office of their predecessors.

In the event the Secretary or Treasurer resigns, is recalled, dies or is otherwise unable to fulfill the duties or complete the term of office, the President shall appoint a Secretary or Treasurer to serve the remainder of the term of office which has been vacated. This appointment is subject to the advice and consent of the Board of Directors. The appointed Secretary or Treasurer shall hold office until the next regular election of a Secretary or Treasurer.

In the event a Regional Director resigns, is recalled, dies or is otherwise unable to complete the term of office, the President shall appoint an otherwise qualified Regional Director to serve the remainder of the term of office which has been vacated. This appointment is subject to the advice and consent of the Board of Directors.

ARTICLE VI Meetings
SEC. 1 All elected Officers of the Board of Directors shall be required to attend the annual meeting.

SEC. 2 The rules contained in Roberts’ Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and By-Laws of the Association.

SEC. 3 Special meetings may be called by the President or the Board of Directors. The purpose of the meeting shall be stated in the call.

SEC. 4 All presenters must have conference fees paid in full by fourteen (14) days prior to the Annual meeting.

ARTICLE VII Funds of the Association
SEC. 1 A general fund shall be created and maintained. All revenues derived from membership dues and other sources shall be placed in said fund.

SEC. 2 The Board of Directors shall have the power to establish the membership dues.

SEC. 3 The Board of Directors shall have the authority to enter into agreement with public and private agencies for the purpose of accepting grants to aid the Association in meeting the objectives stated in Article II of the Constitution.

SEC. 4 Funds received with restrictions shall be administered in a manner established in agreement between the grantor and the Association.

ARTICLE VIII Committees
SEC. 1 The President may create ad hoc committees as are deemed appropriate. The President shall appoint the chairpersons of all committees and shall appoint such members as are deemed appropriate.

ARTICLE IX Amendments
The By-Laws may be amended by ballot. By-Law amendments should be labeled “Amendments to the By-Laws.” Proposed amendments may be received from the Board of Directors or any member in good standing. A majority of the valid ballots received on a vote is required for the passage of a By-Laws Amendment.

These By-Laws replace and supersede any prior By-Laws of the Association and are effective June 1, 2015 upon approval of the membership in attendance at the 2016 Annual Meeting.

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